Vendors
View synced vendor data in SuitePortal
Vendors
Vendors are entity records synced from NetSuite representing suppliers and service providers you work with.
Data Source
Vendor data is synced one-way from NetSuite. To create or edit vendors, make changes in NetSuite and wait for the next sync.
Core Fields
The following fields are always included when syncing vendors:
| Field | NetSuite ID | Description |
|---|---|---|
| Internal ID | internalid | NetSuite unique identifier |
| Last Modified | lastmodifieddate | Timestamp of last change |
| Entity ID | entityid | Vendor number/code |
| Company Name | companyname | Business name |
email | Primary email address | |
| Phone | phone | Primary phone number |
| Subsidiary | subsidiary | NetSuite subsidiary |
Custom Fields
Additional fields can be synced by adding them to the sync configuration's custom_fields array. Specify fields by their NetSuite internal ID (e.g., custentity_vendor_type).
Viewing Vendors
- Navigate to Portal → Vendors
- Use search to find specific vendors
- Click a row to view vendor details
Available Actions
| Action | Description |
|---|---|
| View | See full vendor record |
| View Transactions | See purchase orders for this vendor |
| Export | Download vendor data |
Vendor Portal Organizations
When a vendor is synced, SuitePortal can automatically create a vendor organization linked to that record:
| Property | Value |
|---|---|
portalType | vendor |
parent | Tenant organization ID |
vendorId | NetSuite vendor internal ID |
Vendor organizations allow the vendor's contacts to log in and view their own purchase orders with row-level security.
Flagging Vendors for Sync
In NetSuite, check the custentity_sp_flag checkbox on vendor records to include them in syncs.
Related Data
From a vendor record, you can view:
- Purchase orders where
entity= vendor internal ID - Contacts where
company= vendor internal ID
Subscription Tier Access
| Tier | Access |
|---|---|
| Basic | ✓ |
| Premium | ✓ |
| Enterprise | ✓ |
Vendor sync is available on all subscription tiers.